A FAQ is included below to address commonly asked questions on the curriculum proposal and review process. If you have any questions on the content or suggestions for additional FAQ’s please contact Cheryl Nedrow (273-2518)
Curriculum Summary Forms
Curriculum Changes – Program
- What is the process necessary to search for an existing program?
- What is the process necessary to propose a new program?
- Is it required that a syllabus (syllabi) be included with a new program proposal?
- Where do I go to find CIP codes?
- What is the process necessary to edit an existing program?
- How do I enter new descriptive information about a program?
- What is the process necessary to drop an existing program?
- Where do I get data needed for information on 5-year period of enrollments and graduations in programs needed for proposals related to Termination of a Major OR Reduction of Admissions or Suspension of Programs
Curriculum Changes – Courses
- What is the process necessary to propose a new course?
- What is the process for finding an existing course in Leepfrog to edit?
- What is the process necessary to change the title or other existing information of a course?
- What is the process necessary to drop an existing course?
- What are the requirements to cross list a course at both the undergraduate and graduate level?
- What additional materials or information should I include if I am adding a graduate level listing to an undergraduate course?
- Why are consultations necessary?
- When should I begin the consultation process?
- How do I determine with whom to consult?
- I’ve consulted… Now what?
Curriculum Entry Errors
Where can I find UNI curriculum forms?
You can find fillable curriculum forms for course and program additions, changes, etc. on the Provost’s website at uni.edu/provost/curriculum-review/uccforms. Please utilize these, revised forms instead of those from previous years; these forms were updated in August 2016. These forms correlate with the information that will be asked in Leepfrog entries, so please complete these forms as you are moving through the process in the Fall and early Spring before copying the information into Leepfrog. Hard copy forms are used in the consultation process and are also uploaded later as supporting documents in the curriculum proposal entry process in Leepfrog. Consultations are now REQUIRED as attached documents in order to submit your proposals.
Curriculum Summary Forms
What is a Curriculum Summary Form?
A Curriculum Summary Form is a departmental summary or listing of all proposed curriculum changes your department is planning to make. It includes a budget summary for these changes and must be signed by the department head and Dean before submitting to the Provost’s Office. Curriculum Summary forms are subsequently posted on the Provost’s Office website in the curriculum section. This is important to do so that College Senates can view all of the changes that will come before them for a particular cycle.
What are the deadlines for the Curriculum Summary Forms?
Departments submit the Curriculum Summary Form by December 15th to their Dean for approval of budget implications. Deans return approved, signed forms by February 1st. Departments. Departments then send their signed and approved Curriculum Summary Forms to the Provost’s Office by February 15th.
Curriculum Changes – Program
Existing programs can be found in Leepfrog by navigating to nextcatalog.uni.edu/programadmin and following the steps included in the Search for Existing Program tutorial/help guide.
Complete your curriculum change for a new program in Leepfrog. If the program you are proposing requires that a new program code be created, contact the Office of the Registrar to have one created.
The Propose New Program tutorial/help guide lists each step that should be taken.
An outline of the syllabus should be attached to the proposal using the Syllabus Field in Leepfrog. Even though it says “If the course has been taught before, please attach a syllabus,” it is a required field and a document must be included.
CIP Discipline Specialty Titles and Numbers and Codes are required when proposing curriculum changes that involve a New Program, Program Name Change or Program Suspension or Termination. The CIP (Classification of Instructional Programs) Codes can be found at: https://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55
Complete your curriculum change for a program edit in Leepfrog. There are instructions in the tutorial that can be found at the following link: Edit an Existing Program
Navigate to nextcatalog.uni.edu/programadmin and select the program for which you want to revise the introductory paragraphs. Select the green “Edit Program” button and indicate to “revise introductory paragraphs as follows” and then include the revisions to be made. When the proposal goes through curriculum and is approved, the changes to the introductory paragraphs will be made by the Office of the Registrar.
Complete your curriculum change for a program drop in Leepfrog. The Drop an Existing Program tutorial/help guide lists each step that should be taken.
Where do I get data needed for information on 5-year period of enrollments and graduations in programs needed for proposals related to Termination of a Major OR Reduction of Admissions or Suspension of Programs
Each department head has access to reporting information on admissions, enrollments and graduation for programs within the department. Contact your Department Head.
Curriculum Changes – Courses
Complete your curriculum change for a new course in Leepfrog. The Propose a New Course tutorial/help guide lists each step that should be taken. You may have also completed a hard copy form earlier in the consultation process. This information is merely cut and pasted into the Leepfrog entry fields
Existing courses can be found in Leepfrog by navigating to nextcatalog.uni.edu/courseadmin and following the steps included in the Search for Existing Course tutorial/help guide
This is an editorial change, which is a truncated review routed directly to the appropriate College Senate.
Complete your curriculum change for a course edit in Leepfrog. There are instructions in the tutorial that can be found at the following link: Edit an Existing Course
Complete your curriculum change for a course drop in Leepfrog. The Drop an Existing Course tutorial/help guide lists each step that should be taken.
A 5000 level course is always cross-listed to a 3000 or 4000 level course of the same number (e.g. 4256/5256). There are no stand-alone 5000-level courses (although there can be stand-alone 3000 or 4000 level courses). The 3000/5000 and 4000/5000 level courses are for junior, senior and graduate students, students with junior standing.
If you are adding a 5000-level number – check the box “also offered at graduate level”. The 5000 number will then automatically be created. Do not insert both the undergraduate level number and the 5000-level number in the box or it will always show up as an error in the program (major, minor, program certificate) in which it is listed. Also, if you are proposing a new course number, check to make sure that you are not duplicating an existing undergraduate/graduate number (you can confirm with Office of the Registrar). Previous numbers cannot be re-used.
If the existing course already has a 5000-level graduate course number and you want to keep that 5000-level, the box “also offered at graduate level” will already be checked.
If you are dropping a 5000-level number -select the undergraduate number for the course (3000-/4000-level) and uncheck box “also offered at graduate level”. Do not select the 5000-level number.
Both the Undergraduate Curriculum Committee (UCC) and the Graduate Curriculum Committee (GCCC) review these proposals.
All 3000/5000 or 4000/5000 classes must:
Include in the proposal the prerequisite “junior standing” or if consent of the instructor is also required, “junior standing and consent of instructor.”
The justification must identify why the course is appropriate for graduate credit.
The proposal must specify the differences in requirements (including additional work required) that will apply to graduate students in the 5000-level course.
The curriculum development process requires consultation with other departments and university groups that may be impacted by the curriculum proposal and/or should be involved in the curriculum development process. They also serve to provide updated information to departments that may have courses in the major, have prerequisites in the major, or have been eliminated as a course or prerequisite. Department Heads and Deans should be involved early in the development process. Pages 17-19 of the Curriculum Handbook provide more in-depth information.
Consultations must be complete prior to submission of a full curriculum proposal submission in Leepfrog. Completed consultation forms need to be uploaded with proposals. This requires advance planning. Leepfrog opens for entry on February 15th of each year. Electronic copies of Consultation Forms are available to assist in the process and can be uploaded as supporting documents in Leepfrog. There are no separate forms in Leepfrog for consultations, therefore, they should be completed prior to entry into Leepfrog.
It is recommended that consultations occur prior to February 15th and/or as early as possible in order that a timely review process can occur. Consultations with committees and departments can take time. Incomplete curriculum entries (those without completed consultations) may miss deadlines in which the appropriate committee or individual has scheduled for the review process in the annual cycle.
The curriculum development process requires consultation with other departments and university groups that may be impacted by the curriculum proposal and/or should be involved in the curriculum development process. Department Heads and Deans should be involved early in the development process. Almost all curriculum proposals require some level of consultation. Pages 17-19 of the Curriculum Handbook provide more in-depth information.
Some considerations include:
- New courses or programs should consult with departments who have similar courses or programs and with those whose students who may benefit from your proposal. Also consult with departments or university entities for which your course or program may require pre or co-requisite courses or requirements. Similarly, changes or dropping courses or programs which may impact other programs/courses/entities should also consult accordingly. A Consultation Form should be used.
- Teacher Education courses/programs should consult with the appropriate Teacher Education Senate. The Teacher Education Consultation Form should be used.
- LAC courses should consult with the LAC Committee. The Consultation Form should be used.
- Virtually all curriculum changes are also reviewed by the Library as part of the consultation process. The library will automatically receive an FYI in Leepfrog on all curriculum proposals. It is the responsibility of the proposer to ensure that documentation of the completed review by the Library is recorded through a copy of communication or a Library Consultation Form
- Leepfrog also identifies departments and courses linked to a particular course which is being edited in order to verify possible consultation needs.
Upload and attach the signed form (s) or copy (ies) of the consultation form as a supporting document in your proposal in Leepfrog.
Curriculum Entry Errors
Contact your Senate Chair or the Office of the Registrar to rollback the proposal to the originator.