UNI Intercollegiate Academics Research and Creative Activity Fund Guidelines and Application

Purpose

The Intercollegiate Academics Research and Creative Activity Fund supports research and creative activities for undergraduate and graduate students in the University of Northern Iowa. The awards, in amounts up to $675 per person and $1,560 per group (not to exceed the $675 per person maximum), are to be used specifically for costs related to academic research or creative activity expenses.

Student Eligibility

Students may receive only one award from the Research and Creativity Fund per academic year (July 1-June 30).  Students may receive a Travel award and a Research and Creativity Award from Intercollegiate Academic Fund (IAF) the same year.

For Fall and Spring semester awards:

  • Students must be enrolled the semester they apply.

  • All supplies must be purchased and reimbursements submitted to the Office of the Provost and Executive Vice President by June 1.

For May and June awards:

  • Students must be enrolled the previous spring semester.

  • All supplies must be purchased and reimbursements submitted to the Office of the Provost and Executive Vice President by June 30.

For July and August awards:

  • Students must be enrolled in the coming fall semester.

  • All supplies must be purchased and reimbursements submitted to the Office of the Provost and Executive Vice President by September 1.

  • Students will not be eligible for another Research and Creative Activity award until July 1 of the following year.
    Note: supplies purchased by a department with General Fund monies in June may not be reimbursable in the next fiscal year (after July 1).  Talk to the Office of the Provost and Executive Vice President about your purchasing plan before purchases are made.

Selection Criteria

Awards will be based upon the scholarly/artistic merits of the proposed project.  To be eligible, the student’s instructor or faculty advisor must verify the intended use of the monies.   Any revisions to the approved budget must be resubmitted for approval.

Eligible costs

  • Computer software (1-year license), laboratory or field research supplies

  • Relevant office costs (mailing, photocopying, printing), library services

  • Travel costs directly related to research and creative activities

  • Art supplies and recording fees

  • Laboratory supplies

  • Other related external fees/costs

Ineligible Costs

  • Personal computers, and other general personal computer-related hardware

  • Student wages

  • Academic course or workshop fees

  • Costs related to presentation of results

Submissions Guidelines

Applications must include the following:

  • Cover Sheet (Please use the form provided.)

  • A one-page narrative outlining the research project (12 pt Times New Roman/Courier font, 1 inch margins all around) that includes the scholarly merits of the project, the purpose and nature of the project, expected project outcomes, and what, specifically, you plan to do with the research funds. (See Example)

  • A detailed budget that includes costs per item, total number of items, total project costs, and a justification of any extraordinary items in the budget. (Please use the budget form provided in the application or a document in similar format.)

  • Requests for funding will not be considered after expenses have already been incurred.

Research Application 2020-2021

Reimbursement Guidelines

After an award is given, expenses should be paid by the student, faculty member, or department.  The IAF Fund will reimburse expenses upon receipt of the following:

The Summary and Request for Payment can be submitted at the middle or end of the project but no later than June 1, 2021 for Fall and Spring awards.  See “Student Eligibility” for due dates on summer awards.

Reimbursement Requests must be submitted to the Office of the Provost and Executive Vice President, Seerley 20, Mail Code 0707.

Reimbursement Guidelines for Participant Gift Cards or Cash

For studies that involve giving participants gift cards or cash as incentives, give the Office of the Provost and Executive Vice President the following after you have distributed your gift cards/cash:

  • 2-3 paragraph summary of how your study is going so far

  • Request for Payment  form  (e-Business Request for Payment found at: https://java.access.uni.edu/FormsRepository/faces/formList.jspx#R

  • Receipts from when you bought the gift cards  (if applicable)

  • Spreadsheet with details about who you paid and when**

  • IRB approval letter

** If your study is confidential, you should make your spreadsheet confidential.  You can list "Participant A" and then note the date you gave them the cash/gift card. see the IRB Manual on Compensation at https://rsp.uni.edu/irb-manual-compensation for the full policy on receiving reimbursements for gift cards or cash given to participants.

UNI Policy 6.10 Ethics and Academic Responsibility

According to UNI Policy 6.10.1.f, all research conducted by UNI faculty, students, and staff that involves human subjects -- questionnaires, surveys, interviews, observations -- must be reviewed by the University institutional review board (IRB) before the research begins. An IRB certificate of approval has to be submitted prior to the reimbursement of expenses. Information about IRB review is available here.