Section 4.0 Personnel Files
A personnel file will be maintained for each tenured and probationary Faculty Member. The file shall be
located in the office of the Dean of the Faculty Member’s college unless otherwise determined by the
University. If a change in location is determined, Faculty Members and the United Faculty shall be notified
in writing of the changed location.
Section 4.1 Right to Review
Each Faculty Member shall have the right to review the contents of her/his personnel file during regular
working hours, or at such other time as mutually agreed on with the Dean of the College. The review will
take place in the presence of the Dean of the College or her/his designee. Excluded from the review will be
employment credentials, which are not designated by their source as available to be reviewed by the
Section 4.2 Right to Respond
The Faculty Member shall have the right to respond to all materials contained in her/his file. Such
responses shall be attached to the related report and become part of said file.
Section 4.3 File Material Removal
A Faculty Member may request in writing removal of any item in the file. Such request for removal must
be received within one year of placement of the item in the file. The written request shall also contain a
rationale for the requested removal. If the Dean and Executive Vice President and Provost agree, the item
shall be removed from the personnel file. If the Dean and Executive Vice President and Provost deny the
request for removal, they will notify the Faculty Member in writing within thirty (30) days from the date of
the written request including reason for the denial. For purposes of this section, days shall mean class days
during the regular academic year.
Section 4.4 Notice of Complaint
Any complaints directed toward a Faculty Member, which are placed in her/his personnel file shall be called
promptly to the Faculty Member’s attention in writing and identified as being added to the file.
Section 4.5 Right to Copies
The Faculty Member shall have the right to copies of the contents of the file at her/his expense at the rate of
five cents ($.05) per page.