UNI Intercollegiate Academics Travel, Research and Creative Activity Fund (IAF)

UNI Intercollegiate Academics Research and Creative Activity Fund Guidelines and Application

Application:

Research and Creative Activity Fund Application
*Our application is now electronic. If you run into any issues, please reach out to alex.speer@uni.edu or 319-273-2519.
 

Purpose

The Intercollegiate Academics Research and Creative Activity Fund supports research and creative activities for undergraduate and graduate students in the University of Northern Iowa. The awards, in amounts up to $725 per person and $2,175 per group (not to exceed the $725 per person maximum), are to be used specifically for costs related to academic research or creative activity expenses.
 

Student Eligibility

Students may receive only one award from the Research and Creativity Fund per academic year (July 1-June 30).  Students may receive a Travel award and a Research and Creativity Award from Intercollegiate Academic Fund (IAF) the same year.
 

For Fall and Spring semester awards:

• Students must be enrolled the semester they apply.
• All supplies must be purchased and reimbursements submitted to the Office of the Provost and Executive Vice President by June 1.
   

For May and June awards:

• Students must be enrolled the previous spring semester.
• All supplies must be purchased and reimbursements submitted to the Office of the Provost and Executive Vice President by June 30.
   

For July and August awards:

• Students must be enrolled in the coming fall semester.
• All supplies must be purchased and reimbursements submitted to the Office of the Provost and Executive Vice President by Sept 1.
   
• Students will not be eligible for another Research and Creative Activity award until July 1 of the following year.
• Note: supplies purchased by a department with General Fund monies in June may not be reimbursable in the next fiscal year (after July 1). Talk to the Office of the Provost and Executive Vice President about your purchasing plan before purchases are made.
   

Selection Criteria

Awards will be based upon the scholarly/artistic merits of the proposed project. To be eligible, the student’s instructor or faculty advisor must verify the intended use of the monies. Any revisions to the approved budget must be resubmitted for approval.
 

Eligible costs

• Computer software (1-year license), laboratory or field research supplies
• Relevant office costs (mailing, photocopying, printing), library services
• Travel costs directly related to research and creative activities
• Art supplies and recording fees
• Laboratory supplies
• Other related external fees/costs
   

Ineligible Costs

• Personal computers, and other general personal computer-related hardware
• Student wages
• Academic course or workshop fees
• Costs related to presentation of results
   

Submissions Guidelines

Applications must include the following:

• Application
• A one-page narrative outlining the research project (12 pt Times New Roman/Courier font, 1 inch margins all around) that includes the scholarly merits of the project, the purpose and nature of the project, expected project outcomes, and what, specifically, you plan to do with the research funds. (See Example)
• A detailed budget that includes costs per item, total number of items, total project costs, and a justification of any extraordinary items in the budget. (Please use the budget form provided in the application or a document in similar format.)
• Requests for funding will not be considered after expenses have already been incurred.
   

Reimbursement Guidelines

• After an award is given, expenses should be paid by the student, faculty member, or department.  The IAF Fund will reimburse expenses upon receipt of the following:
• Summary of research or creativity activity--3-4 paragraphs explaining what was accomplished and what the next steps in the project will be. This summary should be submitted via the IAF Post Award Student Report form.
• Original receipts should be provided to departmental secretary.  Once these are received, the departmental secretary will submit an electronic Request for Pay to initiate the reimbursement process.
• The Summary and Request for Payment can be submitted at the middle or end of the project but no later than June 1, 2025 for Fall and Spring awards.  See “Student Eligibility” for due dates on summer awards.
   

Reimbursement Guidelines for Participant Gift Cards or Cash

For studies that involve giving participants gift cards or cash as incentives, give the Office of the Provost and Executive Vice President the following after you have distributed your gift cards/cash:

• 2-3 paragraph summary of how your study is going so far
   
• Request for Payment form
   
• Receipts from when you bought the gift cards  (if applicable)
   
• Spreadsheet with details about who you paid and when**
   
• IRB approval letter

** If your study is confidential, you should make your spreadsheet confidential.  You can list "Participant A" and then note the date you gave them the cash/gift card. see the IRB Manual on Compensation at https://rsp.uni.edu/irb-manual-compensation for the full policy on receiving reimbursements for gift cards or cash given to participants.
 

UNI Policy 6.10 Ethics and Academic Responsibility

According to UNI Policy 6.10.1.f, all research conducted by UNI faculty, students, and staff that involves human subjects -- questionnaires, surveys, interviews, observations -- must be reviewed by the University institutional review board (IRB) before the research begins. An IRB certificate of approval has to be submitted prior to the reimbursement of expenses. Information about IRB review is available here.

UNI Intercollegiate Academics Travel Fund Guidelines and Application

Application:

Travel Fund Application

 

Purpose:

The Intercollegiate Academics Fund (IAF), a yearly allocation of Student Activity Fee monies, exists to promote and support intercollegiate academic experiences for University of Northern Iowa students. The fund is designed to encourage individual students and student groups with direct links to academic programs and/or departments to participate in academic competitions and present original research, scholarship, or creative work at state, regional, national, and international conferences. The IAF supports the educational and professional development of students in their academic areas as well as leadership development for various student groups.

Priority for funding is given to students participating in intercollegiate academic competitions and presentations at professional conferences. Students do not receive funding support to attend more than one activity in any given fiscal year (July 1 – June 30). If the same student group requests support for multiple activities in a given academic year, different individuals must be participating in each event. Equitable dispersion of funds across the academic areas of the University is also a priority.

 

Eligibility:

Eligible Activities:  Note that there must be some sort of external review that results in:

• A paper/poster that has been accepted for presentation at an intercollegiate activity or conference.
• Academic competitions for which an individual or team has qualified or been given a merit-based invitation.
• Invited Performances as a result of a competitive audition or merit-based invitation.

All activities must involve the presentation of original research, scholarship, or creative work or must be a result of a merit-based invitation.  IMPORTANT:  There must be some sort of external review that results in the selection of the student(s) for the particular activity. 

Activities Not Eligible for Funding by IAF

• Attending a conference, meeting or competition even if participating in service-related activities such as moderating a panel.
• Class/Organization field trips or tours not involving invited or competitive presentations or performances.
• Social, religious or partisan political activities.
• Career placement or job fairs.
• Tuitioned courses, programs, or institutes.
• Individual certifications or auditions.
• Performances at festivals and workshops in response to general invitations.
• Activities that are primarily a demonstration of classroom work or learning.

Student Eligibility

• For activities occurring during the academic year if currently enrolled.
• For activities occurring before June 30, if enrolled during the preceding Spring semester.
• For activities occurring in July and August, if enrolled during the upcoming Fall semester.
• For activities occurring in January if enrolled during the previous Fall semester.

Proposal Rules: 

1. For 2024-2025, the maximum award for a student is $725. Applications for travel outside the United States and Canada will be considered on a case-by-case basis for individual awards up to $1,125. 
    
2. For 2024-2025, the maximum award for a group is $10,875 (not to exceed the $725 per person maximum).
    
3. Students applying to attend the same event should submit ONE application for all attendees.
    
4. Applications for funding must include a completed Intercollegiate Academics Fund Application form and if presenting, competing, or performing, an abstract and a copy of the acceptance letter or merit-based invitation letter must accompany the application form as well as documentation of costs (see #7 below).
    
5. There are two cases in which the IAF funds can be used to pay membership fees for an individual or a group of students to join an academic organization.
   1. If awarding the student(s) with membership to the academic or professional organization results in an overall lower IAF funding request, the committee will allow funds to be allocated to cover the membership fees.
      • Example: Because the membership fee to join the organization plus the registration as a member is lower than the non-member registration fee (as shown below), the committee would allow membership fees to be paid with IAF funds.
   2. If the registration for an event REQUIRES that a student or students be a member of a certain academic or professional organization, IAF funds may be awarded up to $50 per student or up to a maximum of $200 per group to be allocated towards said membership fees. Documentation must be provided showing membership requirement. 
       
6. Individuals, groups and departments should normally expect to contribute a portion of the costs of the activity. All costs must be documented by attaching information verifying costs, including conference brochures, registration materials, quotes from airlines, university carpool, hotel websites, or online travel services. Mileage can be verified by using the university mileage charts or for destinations not included on the university charts, Mapquest, or other electronic sources that show mileage.
    
7. Applications without appropriate documentation will NOT be considered during the funding cycle for which the application has been submitted. The faculty sponsor and student representative noted on the application will be notified that the application was not completed by the deadline for the funding cycle and thus not considered. If travel will not occur before the next funding meeting, they may resubmit a complete application with the required documentation.
    
8. Note: Early application submission will provide students with an opportunity to correct and resubmit the application if necessary. Applications for funding will not be considered after the event and travel have occurred. Last minute applications may not be funded, so early application submission is encouraged, but applications should not be submitted more than 90 days prior to the activity. 
    
9. Any application changes, including changes in who is planning to attend, the overall number of students attending, travel plans, or hotel/registration expenses, must be reported immediately. A reduction in the expected expenses, the number of students, or the eligibility of those attending will result in an allocation reduction. Any cancelation which results in the award not being used must be reported immediately so the money can be redistributed.
    
10. Applications are generally due the first Thursday of each month during the academic year (see application for specific dates), excluding September and January. Only those applications received before the deadline will be considered for funding in that cycle. Applications should be submitted well in advance of the activity. As stated above, applications will not be considered if the application and supporting documentation is not complete or after the event and travel have occurred.
    
    Applications for funding of summer events must be received before the May funding deadline. A student whose presentation of research or performance is scheduled for June is eligible to receive funding if the student was enrolled during the Spring semester, even if the student graduated in May. If the event occurs after July 1, the student(s) must be enrolled in the following Fall semester. A student whose presentation of research or performance is scheduled for January is eligible to receive funding if the student was enrolled during the Fall semester, even if the student graduated in December. All other students applying during the regular academic year must be enrolled during the term of the activity to be eligible to receive funding. Students continuing research from a previous semester, if not enrolled in the current semester, are not eligible for funding.
     
11. Applications may come from recognized student organizations or individual students. All applications require a UNI faculty/administrative sponsor and department approval.
     
12. The Intercollegiate Academics Fund does not support faculty travel expenses, although the faculty sponsor will be reimbursed for mileage when a personal vehicle is driven by a faculty member for the purposes of transporting a group of students.
     
13. Faculty sponsors of students receiving funding are eligible for funding through the Faculty Sponsorship Fund as outlined below.
     
14. Past funding does not ensure future approval for the same activity.
     
15. Award committee members will not vote on proposals in which they have a personal interest.

 

Reimbursement Requirements

Expenses for the trip should be paid by the student. After the trip is completed, the student must electronically submit the following items to the Faculty Sponsor's department office within 21 days of completion of the trip. IMPORTANT:  After 21 days the award is canceled and funds are released for future applicants.

1. a completed IAF Post Award Student Report (one per group),
2. original receipts from each person who paid for expenses, and
3. a copy of the conference brochure cover and itinerary

The Intercollegiate Academics Fund supports expenses for basic registration, housing, transportation, and parking. Mileage is reimbursed at standard University rates. Please note that the IAF does not pay meal costs, presentation supplies/materials, passports or expenses related to visas.

• Groups are expected to share the knowledge and information gained from participation in the activity with others. All publicity should acknowledge support of the Intercollegiate Academics Fund.

 

Faculty Sponsorship Fund

To support faculty sponsors of students who receive an Intercollegiate Academics Fund award to compete or present at a professional conference, the Provost’s Office has established a separate Faculty Sponsorship Fund. Faculty members accompanying students who receive funding through IAF will be eligible to receive a matching dollar amount of 10% of the total student award to support their own travel costs if they attend the event with their students. If multiple faculty sponsors are accompanying students, the 10% will be split between faculty members. 

Prior to travel, faculty sponsors can apply for funding by completing a Faculty Sponsorship Fund Request form. This request must be made separately from student IAF applications. You will be notified via e-mail once the request has been approved by the Office of the Provost.

Faculty Sponsorship Fund reimbursement requests must be submitted via the UNI Works system with receipts attached within 21 days of completion of the trip. After 21 days the award is canceled and funds are released for future applicants. Note: Only requests received prior to travel will be considered.

Chad Heinzel, Provost's Office Representative, Co-Chair (non-voting)
Evan Winter, NISG Appointee, Co-Chair

Daniel Breitbach, P & S Staff Representative
Matt Townsley, University Faculty Senate Appointee
Joshua Walsh, NISG Appointee
Alli Webster, NISG Appointee